Manage Less. Teach More.
The scheduling and student-management platform built for private instructors - music teachers, language tutors, academic coaches, and anyone who teaches one-on-one.
Everything Private Instructors Need in One Platform
From booking links and reminders to student records and online payments — Availy replaces the spreadsheets, calendars, and messaging apps you're juggling today.
Student Self-Booking
Invite students to their own account, where they see your real-time availability and book themselves — no back-and-forth emails, no double-bookings.
Email & SMS Reminders
Automatic email and SMS reminders before every lesson. Cut no-shows without lifting a finger — every notification is opt-in per channel.
Messaging & File Sharing
Message students and parents right inside Availy, and share worksheets, recordings, and notes as attachments — no separate inbox or app to juggle.
Credits & Online Payments
Lesson packages, per-session credits with expiry, and outstanding balances — and let students pay their invoices by card online, in USD or CAD. Track who's paid without a separate spreadsheet.
Attendance & Lesson Notes
Mark attendance, log what you covered, and review each student's progress over weeks and months — with monthly recaps sent automatically.
Student & Parent Accounts
A lightweight CRM for private tutors: every student's contact info, lesson history, and credit balance in one place — plus parent accounts so guardians can book and stay in the loop.
Up and Running in Minutes
No tech skills required. Get your studio running in three simple steps.
Set Your Availability
Add your weekly hours, lesson lengths, and subjects — then decide how many credits each lesson costs. Takes just a few minutes.
Add Your Students
Invite students by email and give them lesson credits. They get their own account to book from your live availability — no back-and-forth, no double-bookings.
Teach & Stay Organized
Manage your schedule, track attendance, log lesson notes, and monitor payments — all from one dashboard.
Never Teach an Unpaid Lesson
Instead of chasing payments lesson by lesson, students book with credits you've granted up front. You stay in control of pricing, and no one books a lesson they haven't paid for.
You set the rates
Choose which session lengths your studio offers and how many credits each one costs. A credit means the same thing across every instructor and calendar.
Students book with credits
Grant or sell credit packs to each student. They spend credits to book from your availability — and can't overbook, so every balance stays accurate.
Your rules, your way
Charge per pack, let students pay by card online, and choose whether credits expire. You and your students always see the balance at a glance.
Built for Every Kind of Private Instructor
If you teach one-on-one, Availy was designed for you. Tutors across every subject use it to run their schedule and their student roster.
Music Teachers
Piano, guitar, voice, drums, strings — any instrument.
Language Tutors
Conversation, exam prep, business language.
Academic Tutors
Math, science, SAT/ACT, college essay coaching.
Fitness Coaches
Personal training, yoga, pilates, mobility.
Art Instructors
Drawing, painting, ceramics, design.
Voice & Speech Coaches
Singing technique, public speaking, accent coaching.
Your Studio, Your Brand
On the Studio plan, Availy becomes your studio's home on the web — your own subdomain, your colors, your logo, and a landing page you control. Students see your brand, not ours.
Your own subdomain
Send students to yourstudio.availy.app — your studio's home, not a generic page.
Your colors & logo
Match your brand with custom colors and your logo across the whole experience.
Your own landing page
Set your own headline, intro, and hero image so the page sounds like you.
Run Your Studio From Anywhere
Availy is built to work on any screen — there's no app to install. Manage your schedule from your laptop, and let students book, check their credits, and message you right from their phones.
Students book from your availability
Run your day from your pocket
Simple, Transparent Pricing
Pick the plan that fits how you teach. Every plan handles the busywork — booking, reminders, payments — so you can focus on lessons.
Individual
Great for solo instructors teaching their own roster of students.
Spend less time scheduling
- Students book themselves
- Automatic email & SMS reminders reduce no-shows
- Live availability — no double-bookings
Get paid online
- Lesson credits, packages & expiry tracking
- Students pay invoices by card — USD or CAD
- Track who's paid & outstanding balances
Keep every student on track
- Attendance, lesson history & notes
- Messaging & file sharing in one place
- Parent / guardian accounts
14-day free trial. No credit card required.
Studio
Built for studios and schools managing multiple instructors.
Run your entire studio
- Everything in Individual for each instructor
- Studio dashboard: today's agenda, roster & alerts
Coordinate multiple instructors
- Multiple calendars per instructor — by lesson type or location
Grow your brand
- Your own subdomain (yourstudio.availy.app)
- Custom-branded landing page, colors & logo
Give your staff access
- Staff accounts for your front desk
- Assign roles — staff, instructor, or both
14-day free trial. No credit card required.
Frequently Asked Questions
Everything you might want to know before signing up.
- What is Availy?
- Availy is scheduling and student management software for private tutors and instructors. Your students get their own account, pick a slot from your real-time availability, and book using lesson credits — while Availy handles reminders, attendance, online payments, and lesson notes from one dashboard.
- How do lesson credits work?
- Each lesson costs credits — the shortest session is one credit and longer sessions scale automatically. You grant or sell credit packs to your students, and they spend credits to book from your availability. You decide what each lesson is worth, track who's paid, and can choose whether credits expire.
- Can students pay online through Availy?
- Yes. Studios can turn on online payments so students and parents pay their invoices by card, in USD or CAD. Payments run through Stripe straight to your own connected Stripe account — Availy takes no cut beyond Stripe's standard processing fee. Prefer to collect another way? You can still track balances and mark payments received manually.
- Who is Availy built for?
- Availy is built for private instructors who teach one-on-one or in small groups: music teachers, language tutors, academic tutors, fitness coaches, voice coaches, and art instructors. It also scales to studios and schools managing multiple teachers.
- How is Availy different from Calendly or generic scheduling apps?
- Calendly handles one-off meetings. Availy is built around the students you teach week after week — lesson credits, attendance, lesson notes, messaging, multi-subject calendars, and student records are first-class features rather than add-ons.
- Does Availy work for music teachers?
- Yes. Music teachers use Availy to let students book from their live availability, manage lesson packages with credits, send SMS lesson reminders, and keep notes on each student's progress over time.
- Does Availy work for language tutors?
- Yes. Language tutors use Availy to schedule regular conversation sessions, manage students across multiple languages or skill levels, and reduce no-shows with automatic email and SMS reminders.
- Can I message students and parents in Availy?
- Yes. Availy has built-in messaging so you can chat with students and their parents and share files — worksheets, recordings, lesson notes — without a separate inbox. Parents can have their own accounts to book lessons and keep track of their child's progress.
- Does Availy send SMS reminders?
- Yes. Once a student verifies their phone number, Availy can send SMS notifications for new bookings, confirmations, and cancellations — and every notification is opt-in per channel.
- Is there a free trial?
- Yes — every plan starts with a 14-day free trial and no credit card is required to start. Upgrade to the Studio plan whenever you're ready to manage multiple instructors.
- How much does Availy cost?
- The Individual plan is $29/month for one instructor with unlimited students and 5 GB of file storage. The Studio plan is $99/month and supports up to 10 instructors, unlimited students, and 50 GB of storage — with your own branded subdomain and staff accounts.
Ready to Simplify Your Teaching?
Set your availability today and your first student can book this week — no more chasing bookings, just teaching.
Start Free Trial